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State
Department Maintenance Management Plans 
The Foreign Buildings Office (FBO) of the U.S. Department of State is responsible for designing, operating, and maintaining U.S. Embassies, Consulates, staff housing and other ancillary facilities worldwide. As a property manager with a diversified portfolio of structures, the FBO is constantly searching for methods by which building systems equipment can be maintained so as to maximize performance and extend useful life. Additionally, the FBO wanted to ensure that adequate resource loading (i.e. manpower) is sufficient to conduct routine repair and maintenance of vital building systems. With these objectives in mind, FBO contracted with The Louis Berger Group, Inc. (Berger) to prepare comprehensive maintenance plans (CMP) for approximately 25 new and recently renovated U.S. Department of State facilities worldwide. Under this task, Berger assembled multi-disciplined engineering teams who were responsible for identifying building system components from design drawings. The preliminary list of system components were loaded into a off-the-shelf computerized maintenance management system (CMMS). The teams then conducted a complete on-site survey of facilities during which design drawings were compared to as-built conditions. Additionally, maintenance management personnel at the site were interviewed by the Berger teams so as to identify unique requirements due to environmental considerations and availability and technical competence of the local work forces that could impact maintenance scheduling and planning. Utilizing the information obtained in the field, Berger personnel contacted vendors to obtain catalogue cut sheets of the installed equipment and vendor recommended preventive maintenance schedules. Berger staff assessed the information obtained from the vendor and established preventive maintenance schedules and staffing requirements in a CMMS selected by the Government. In order to ensure that the fully populated CMMS would be fully utilized at the site, Berger conducted extensive on-site training for designated FBO personnel. |
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